The adoption of new technologies in businesses usually flows from personal use. This also applies to mobile devices and apps. People can now download apps in a few seconds and share data or photos via the cloud in real time and also communicate at any time from any location. Now it’s a necessity for everyone to have a mobile phone at all times. Changing from paper forms to mobile form apps has been met with challenges. Most organizations fear that creating a custom app will prove time intensive and costly. Other issues that pop up include introducing new processes and controlling the security of business and customer data.
Nevertheless, organizations have welcomed the use of mobile forms app because of the benefits that they offer. Now the companies that still use paper forms keep playing catch-up.
Let’s explore some advantages of mobile form apps:
The deployment of mobile forms really takes a company process to another level. The information collected and submitted using a mobile app is integrated with the back office system as well as popular cloud services like Dropbox, Google Drive, SharePoint, etc. The data can also be easily shared among the concerned team members. In the long run, manual data entry is very costly.
The ability to collect information using mobile devices and submit it instantly by pressing a button has really been a game changer. Initially, workers had to use fax machines while others had to write everything manually and then take the paper forms to the office. This indeed wasted time. But, mobile form solutions can display and dispatch any information in the forms whether it’s fully or partially filled. Workers can coordinate and fill the forms as needed online before submitting them to the central office. The ProntoForms website has more online resources and references available.
Improved Management of the Employees
Employees who work for organizations using mobile forms app solutions are more accountable. The forms include time stamps and GPS. This lets the managers know where and when the form was filled out. Managers also get to create a group or individual form permissions hence giving the suitable data and form app access to each user.
Information Captured is Better
Let’s be honest; paper forms surely had many limitations. It was impossible to collect media rich data and not to mention the human error and handwriting interpretation. Mobile form apps contain fail-safes that ensure all the needed information is collected properly. Additionally, one can take photos and incorporate them in the form they can also capture QR codes, voice to text, and customer signatures.
With all these benefits, it’s impossible for an organization to ignore the mobile form builder. The earlier this new technology is adopted, the better. It’s clearly easy to use and more efficient.