Reasons Businesses are Opting for Mobile Form Apps

Reasons Businesses are Opting for Mobile Form Apps

The adoption of new technologies in businesses usually flows from personal use. This also applies to mobile devices and apps. People can now download apps in a few seconds and share data or photos via the cloud in real time and also communicate at any time from any location. Now it’s a necessity for everyone to have a mobile phone at all times. Changing from paper forms to mobile form apps has been met with challenges. Most organizations fear that creating a custom app will prove time intensive and costly. Other issues that pop up include introducing new processes and controlling the security of business and customer data.

Nevertheless, organizations have welcomed the use of mobile forms app because of the benefits that they offer. Now the companies that still use paper forms keep playing catch-up.

Let’s explore some advantages of mobile form apps:

Process Streamlining

The deployment of mobile forms really takes a company process to another level. The information collected and submitted using a mobile app is integrated with the back office system as well as popular cloud services like Dropbox, Google Drive, SharePoint, etc. The data can also be easily shared among the concerned team members. In the long run, manual data entry is very costly.

Improved Speed

The ability to collect information using mobile devices and submit it instantly by pressing a button has really been a game changer. Initially, workers had to use fax machines while others had to write everything manually and then take the paper forms to the office. This indeed wasted time. But, mobile form solutions can display and dispatch any information in the forms whether it’s fully or partially filled. Workers can coordinate and fill the forms as needed online before submitting them to the central office. The ProntoForms website has more online resources and references available.

Improved Management of the Employees

Employees who work for organizations using mobile forms app solutions are more accountable. The forms include time stamps and GPS. This lets the managers know where and when the form was filled out. Managers also get to create a group or individual form permissions hence giving the suitable data and form app access to each user.

Information Captured is Better

Let’s be honest; paper forms surely had many limitations. It was impossible to collect media rich data and not to mention the human error and handwriting interpretation. Mobile form apps contain fail-safes that ensure all the needed information is collected properly. Additionally, one can take photos and incorporate them in the form they can also capture QR codes, voice to text, and customer signatures.

With all these benefits, it’s impossible for an organization to ignore the mobile form builder. The earlier this new technology is adopted, the better. It’s clearly easy to use and more efficient.

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Enterprise Content Management: An Introduction to a Unified Approach

Enterprise Content Management: An Introduction to a Unified Approach

Over the past few years, the concept of enterprise content management has grown significantly. A wide range of organization continues to adopt content management technologies in their departments and across different industries. This has made content management solution providers to come up with more and more unique solutions to enable organizations manage their unstructured content effectively. One of the latest content management solutions is the unified enterprise content management.

What Is a Unified Enterprise Content Management System?

Initially, content management systems were designed to only manage single content types for particular content management applications—such as digital asset management, web content management or imaging management. However, one common thing about different content management systems is the fact that many use similar functionality set to manage content items, for instance, metadata management, access and security control, workflow capabilities, revision control and routing capabilities. This is what unified ECM takes advantage of: it provides the same functionality set in a single solution. All other unique features can be activated or inactivated within one platform—depending on the application that you are interested in.

Benefits of a unified ECM

Because a unified ECM provides a wide range of ECM functionalities in a single platform, it eliminates the need for integration between various components of ECM. A unified approach also eliminates any potential barrier to developing composite applications. This means that you can, for instance, manage various versions of your website as records or hold your web content whenever necessary. You can also use your document management and digital asset functionalities together.

Again, integration between technologies is not necessary considering that all technologies exist on a single platform and depend on one code base. The composite applications, therefore, deliver organized functionalities irrespective of where one solution begins and another ends. What’s more, considering that multiple content management features are activated, your organizations stand to enjoy more benefits. If you are using multiple content management functionalities, for instance, you will be in a position to increase your organization’s ROI within a shorter duration. A unified approach also enhances seamless content reuse, simple maintenance, training, and upgrades.

Bottom Line

Although many ECM solutions are still being implemented via an integrated approach, a unified approach ensure that all the ECM applications are deployed on a single platform and that specific content management functionalities are not only interchangeable and extensible but also complementary to one another. Put simply, a unified ECM allows you to access all your content, content services and applications from one interface. So if you want a better user experience, better cost savings, simpler maintenance, and upgrades for your customer communication management platform, go for a unified enterprise content management solution.

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